A poorly designed visitor ID card is a threat to your security — plain and simple. If your badges don’t show pertinent information clearly, accurately, or conveniently, your security team will run into difficulties when tracking or controlling your guests.
It may seem like a simple thing but changing the way you design your visitor ID badges has a big impact. It streamlines your guest services process, puts forth a professional face to visitors, and safeguards your business’ security.
So, what information do you need to make a great impression that keeps your business safe? If you have an in-house plastic ID card printer as part of your visitor check-in management system, here are six things to include on your ID badges.
A photograph is a simple way to ensure the ID badge belongs to the right person. A quick look between the card and the person’s face will be enough to verify they are an authorized visitor.
This process loses its credibility when the photograph is grainy, blurred, or otherwise unclear. If you can’t easily spot the person in the picture, it may be time to reconsider your ID card printer. A sophisticated plastic card printer will print flawless photographs every time.
2. Name and Credentials
A name to match the photograph is an added step in the security of your ID card printer system. To go even further, consider adding additional details regarding their qualifications and purpose.
- Company name and position
- Role or occupation (vendor, intern, lecturer, contractor, etc.)
- Security level
- Name of person they’re visiting
3. Date, Time, and Expiry
Your card printer system should log accurate date and time information automatically. Printing this onto an ID badge will ensure your visitor has authorization to your premises during a specific window, making it impossible for visitors to overstay their welcome.
4. Company Logo
It’s your business; you should be proud to issue ID badges with your company name and logo. Having these details on your cards will make your visitor check-in process seem more legit while also making your badges harder to replicate.
5. Holographic Imprints
Whether you work with money or confidential data, security is likely a priority for your business. Your card printer system should offer security features such as watermarking and holographic imprints. These tamper-proof features make it difficult for unwanted visitors to create duplicates of these ID cards to access your business without your consent.
6. Helpful Info
Since your visitor should wear their badge at all times, these cards are a good place to print information they may need in the future. This data may include the location of guest services, phone numbers, or the building’s Wi-Fi password. Click here to learn how to create a secure password for your workplace.
Don’t leave your visitor ID card system as an afterthought. Take some time to consider the information you need displayed on guest badges to ensure the safety of your workplace.
You won’t always be able to anticipate your next guest, so a modern workplace will have a sophisticated ID card printer system that makes it easy to customize and print badges at a moment’s notice.