5 tips to host a successful online event

The coronavirus pandemic has created a permanent shift in the audience’s expectations and global psyche. Video streaming and virtual events have become mainstream due to the pandemic. The latest technologies are helping companies in hosting virtual events. You don’t need to worry about any geographical constraints. 

There are various benefits of hosting an online event. It will help you in reaching a global audience. Virtual event tools are offering interactive features to their users. Your attendees can collaborate and participate with one another. This will help you in making a personal communication with your attendees. In this article, we are going to share some tips which will help you in hosting a successful online event.

5 tips to host a successful online event

Understand your audience’s needs 

You should understand your customer’s expectations and needs. What are your customer pain points and concerns? Are they tech-savvy people? What are the solutions that you can offer to your attendees? These are some questions that you need to ask yourself. Try to find the answer to these questions as these answers will help you in making your online event a success. 

The coronavirus pandemic forced everyone to stay confined. It is a good idea to build a human connection with your attendee. This can be done by setting up an interactive online event. Encourage your attendees to participate in these events. It will help you in creating value for your customers. Also, these events will help you in gathering the attention of your customers. 

Define online event goals 

You should also define your event goals. What are you trying to achieve from this online event? If you know what you want from your event, then it will directly help you in finding a path towards the end. 

Start by defining your event type first. If you are going to host a networking event, then you need to market your event according to that. You will need chat tools for connecting with your attendees. Similarly, if you are conducting a virtual trade show, then you will need virtual exhibit booths and tools. 

You also need to define what you want to achieve from this event. Do you want to grow your brand awareness or do you want to increase your ticket revenue? This question will help you in creating content for your event.

Choose the correct virtual event software 

It can be difficult to find the right virtual event software for your online event. Create a list of all the relevant virtual event tools that are available in the market. Sort them and find the most relevant one. If you are conducting an online event for the first time, then you probably don’t know about virtual event tools. Thus, you should first read articles about the best virtual event tools. Platforms like Microsoft Teams and Zoom are perfect for meetings and small events. However, you need tools like Bizzabo, ON24, Hopin, Airmeet, Eventcube, and Intrade for hosting large online events. 

These tools will offer different services and packages. If you are conducting a large virtual event, then you should find a full-service virtual event platform. This will ensure that everything will go smoothly. The vendor will also train you about the tools. You can easily create a plan with the help of their experience and experience.

Choose date and time wisely 

The best thing about online events is that it gives freedom to your attendees. They can attend your event from anywhere in the world. This also helps you in targeting a global audience. However, this doesn’t mean that you can choose any date or time. 

If you are targeting working professionals, then you should schedule your event during a weekend. However, people want to enjoy themselves on the weekend so Friday evening is the best option for you. Similarly, if you are targeting students, then Saturday or Sunday morning will work for you. This will ensure that maximum attendees can join your event.

Promote your online event 

You have to promote your online event to your target audience. Make sure that you have a marketing plan and enough time to promote your online event. If your target audience doesn’t know about your online event, then all your efforts in planning the event will go in vain. 

You should develop a promotion strategy for your event. Social media sites like Facebook and Instagram are perfect places to promote your online event. You can also run ads on these websites for targeting the right audience. Make sure that you have an event site where people can find details regarding your event. Include all the important details on your website like sponsor information, speakers, event details, and agenda.

Also Read : How to Raise Brand Awareness? 5 Solid Ideas to Use


Hosting a successful virtual or online event requires a lot of planning. You need to ensure that you are providing useful content to your audience. It is important to find the right technology for your event. Also, make sure that you are promoting your online event to your target audience. This will ensure that your target audience actually knows about your online event. 

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