Planning large-scale corporate events, concerts, and activities are huge undertakings. There are so many different factors to consider like admission, safety, food, and even backup plans in case of inclement weather. An outdoor event can be a great way to bring people together, but it can also be a huge pain. If you’re planning an outdoor event, there are several key components that will make all the difference between success and failure. So, what makes for a successful outdoor event? We’ve got the answers below.
Consider Safety
Large events can be packed full of people, but that also means that they can be dangerous as well. It’s important to think through the most likely things that can happen at an event and to plan ahead for those emergencies. Having a police presence can even help in the event of theft or assault. Other emergencies to consider include allergic reactions, cardiac events, first aid, and electrical hazards.
Keep first aid kits on hand and designate individuals who are responsible for medical emergencies whether large or small. Offer free water refill stations for water bottles to reduce the risk of dehydration, and even make sure to keep electrical cords away from water sources.
Have Adequate Food and Restroom Facilities
It’s important to remember that your guests will be hungry, thirsty, and in need of restrooms. You may have the best event on Earth, but if your guests are starving or dehydrated and are forced to wait in line for an hour for a porta-potty, they won’t be happy. Start by looking up “portable toilets Seattle,” or “porta potties San Diego,” or wherever your event will be located. Look up food trucks, catering options, and other sources of sustenance.
And while you may be tempted to only sell $10 bottled water at your event, you may also consider offering spots to refill those water bottles. You’ll also need to consider trash disposal at several locations throughout the outdoor event to make sure that trash doesn’t go everywhere.
Incorporate Fun, Festive Elements
Outdoor events like rallies, concerts, and shows are a great way to have fun. You can even sell concessions or host a picnic-style event with snacks in the park. Your guests will appreciate being able to enjoy themselves while also getting something to eat and drink. If possible, include fun things like bounce houses (even for adults), trampolines, and decorations. You may even be able to include a DJ or other musical entertainment as well. Taking LED wall Rental Singapore is also a great option to consider.
Rely on the Right Vendors
When it comes to creating the perfect outdoor event, you have a lot of things on your plate. Whether you’re planning an intimate gathering or hosting thousands at a large-scale festival, there are so many details to consider and decisions to make. When it comes down to it, though, one of the most important aspects of any event is its vendors. Vendors can help in so many ways. They can provide food, drinks, and entertainment. They can contribute resources toward planning and executing the event and they can even help promote your event through social media channels.
Choose the Perfect Location
Choosing the right location is essential to ensuring that your event is a success. You want to make sure that the venue is accessible to everyone who will be attending. It should also be large enough to accommodate your guest list and have all of the amenities necessary for an enjoyable event. This also means making sure you abide by any ADA regulations for your event to provide accessibility options.
A successful outdoor event is one that thoughtfully incorporates details like social engagements and vendors. When planning an outdoor event, it’s important to consider the space you have available for your event. This means having a spot for tables, but also having a place for people to stand around or lay down blankets to watch the festivities.
Consider the Weather
Weather can be unpredictable. It’s up to you, the event planner, to decide how the weather will affect your outdoor event. Some events can go on rain or shine while others will need to be postponed or taken indoors. It’s important to create a contingency plan that accounts for forces of nature you have no control over.